EXHIBITOR & SPONSOR INFO
All exhibitors, advertisers and patrons with fees paid will receive a link to their website from the Ottawa EMC 2016 site.
Advance & Final Programs
All exhibitors, advertisers and patrons with fees paid at time of print will receive a free line listing.
Symposium Exhibit Registration
One free full registration for each booth or table top purchased.
Exhibit Hall Access
Free access to exhibit hall for all staff, customers and clients.
EMC 2016 Logo Artwork for Your Ad Program
Royalty-free use of the EMC 2016 logo on your advertising and promotional material throughout the year to let your customers know you will be at EMC 2016 in Ottawa, ON.
The EMC 2016 logo is available for download on the “Exhibits Downloads” page.
Monday and Thursday evenings have been identified as Hospitality Nights at the EMC 2016 Symposium. Any exhibitor that would like to host a hospitality suite on Monday or Thursday night can have their event promoted by EMC on the web, in the final program and by way of a flyer inserted into the attendee tote bags.
Tote Bag Promotional Item
Each exhibitor can place an imprinted advertising item of material value in the attendee tote bags. The last day for Tote Bag approval form to be received is Thursday, 30 June 2016. The Item must be approved by the EMC 2016 Committee. Further details will be forthcoming.
In order to be permitted to place a promotional item in the tote bag, an exhibitor must supply at least one person to help stuff the tote bags.
DOWNLOAD THE TOTE BAG LABELS
Each exhibitor can provide an imprinted advertising item of gift value for our speakers. Gifts should have a value of $15 or more. Gift choice must be approved by the EMC 2016 Committee. Included will be a line listing on the EMC 2016 website and in the programs.
Each exhibitor can provide an imprinted advertising item of gift value. Gifts should have a value of $15 or more. Gift choice must be approved by the EMC 2016 Committee. Included will be a line listing on the EMC 2016 website and in the programs.
Advertising space on the EMC 2016 website is available. Ads will rotate randomly in these positions with each browser refresh. Ads will run throughout the symposium dates, and for a few months after the event.
Advance and Final Program advertising is a great way to make contact with the attendees. Advertising options vary from full page to business card size ads.
There will be numerous opportunities for company name or logo placement in prominent locations and events throughout the EMC 2016 venue. In late September 2015, you will receive a Sponsorship Opportunity Program. Within this information, you will be provided with a selection of locations or events that have co-sponsorship opportunities such as breaks, receptions, Gala or placement of company-specific banners in the Exhibit Hall and the Convention Center. Total up all your choices and get additional recognition as an Outstanding Benefactor of the EMC 2016 Symposium.
The Sponsorship Opportunity Program is an effective way of promoting and advertising your company’s support of the EMC 2016 Symposium across a wide variety of publications, events and social functions.
ORDERING PROCESS AND FORMS
How to Order
The sooner you order the more money you save and the more exposure to our attendees your company will have. We have made the process simple; there is a one page “Exhibit Order Form” that includes payment to reserve your space for the EMC 2016 Symposium.
Date for Exhibit Allocation Based on Point Values
The last day for exhibit space allocation based on point values is Friday, 29 January 2016.
All exhibit spaces contracted out after Friday, 29 January 2016, will be based on availability.
Dates for Ordering Exhibit Space at Discount
Last day to order exhibit space at $2,700 per exhibit ($1,300 per table top) is Friday, 16 October 2015.
Last day to order exhibit space at $2,900 per exhibit ($1,500 per table top) is Friday, 29 January 2016.
Exhibit space order is $3,100 per exhibit ($1,700 per table top) after Friday, 29 January 2016.
A signed Exhibit Order Form and minimum 50% deposit must be received prior to the corresponding dates to get the respective discounts.
All exhibit orders received after Friday, 29 January 2016 will require full payment. If a deposit has been made, all balances are due by 1 February 2016.